Last Updated: 02 September 2026
Effective Date: 02 September 2026

App Name: SAMCH Official

Institution: Satya Ayurvedic Medical College and Hospital

Developer: Space N Lab

Developer/Owner: Arjun Kumar Prasad

Website: www.satyaayurvediccollege.org

Privacy & Support Email: support@satyaayurvediccollege.org

Contact Number: +91 9973216308

Institution Address:
Satya Ayurvedic Medical College and Hospital
Chiutaha, Kotwa, Motihari
East Champaran, Bihar – 845437
India

1. Introduction

SAMCH Official (“App”) is an employee attendance, workforce-management and workplace-monitoring application developed by Space N Lab for Satya Ayurvedic Medical College and Hospital.

The App is intended exclusively for authorized organizational and employment-related use. It enables the institution to manage employee attendance, working hours, workplace/classroom presence, work-related location information and other employment-related records.

This Privacy Policy explains how the App accesses, collects, uses, stores, protects and manages personal and sensitive information.

By using SAMCH Official as an authorized employee or administrator, you acknowledge that the institution may process information through the App for legitimate workplace-management, attendance, payroll, operational, security and employment-administration purposes, subject to applicable law and organizational policies.

2. Employee Monitoring Disclosure

SAMCH Official is an enterprise employee-management and monitoring application.

The App may collect and transmit employee attendance and work-related location information during the monitoring periods configured by the institution.

Depending on the features enabled by the institution, authorized administrators may be able to view or manage:

Employee attendance
Check-in and check-out times
Working hours
Workplace/classroom presence
Current work-related location
Location history
Assigned workplace or classroom
Attendance irregularities
Work-related activity records
Employee conduct-related records
Other information necessary for workforce administration

The purpose of this functionality is to enable the institution to manage attendance, workplace operations, employee deployment, payroll, workplace compliance, security and employment-related administration.

The App is not designed or marketed as a secret surveillance or spying application.

Google Play requires legitimate enterprise-monitoring applications to disclose their monitoring functionality and use the appropriate monitoring-tool classification.

3. Information We Collect

The information collected depends on the features configured and enabled by Satya Ayurvedic Medical College and Hospital.

3.1 Employee Information

The App may collect:

Full name
Employee ID
Employee number
Department
Designation
Branch or workplace
Official email address
Official phone number
Employee profile photograph, where enabled
Employment-related information
Login credentials or authentication information
Employment status

4. Attendance Information

SAMCH Official may collect and store:

Attendance date
Check-in time
Check-out time
Attendance status
Late arrival
Early departure
Working hours
Break information
Overtime information
Attendance corrections
Attendance regularization requests
Approval records
Leave-related attendance information

Attendance records may be used to calculate or support the calculation of salary, wages, overtime, incentives, deductions and other employment-related payments.

5. Location Information

The App may collect precise device location information when the relevant functionality is enabled by the institution and authorized for workplace monitoring.

This may include:

GPS location
Latitude
Longitude
Location timestamp
Current work-related location
Location history
Workplace/classroom location
Entry and exit location
Geofencing information
Presence within an assigned workplace or classroom
Movement between authorized workplace areas

Location information may be used to:

Verify employee attendance.
Verify workplace or classroom presence.
Support live workplace-location monitoring.
Verify check-in and check-out.
Identify attendance irregularities.
Support workforce deployment.
Maintain attendance records.
Support payroll and salary processing.
Support workplace security.
Support legitimate employment-related administration.

6. Background Location

Where required for the App’s core employee-monitoring functionality, SAMCH Official may collect location information while the App is running in the background or while the employee is not actively viewing the App.

Background location may be used to maintain attendance and workplace-presence information during authorized working or monitoring periods.

The App will not use background location for advertising.

Google Play has specific requirements for applications requesting background location, including an appropriate in-app prominent disclosure, runtime permission flow, privacy policy and Play Console declaration.

7. Mobile Device Information

To operate and secure the App, we may collect limited technical information such as:

Device model
Android version
App version
IP address
Network information
Authentication/session information
Push-notification token
Application error information
Crash information
Device security information where technically necessary

We will not intentionally collect unnecessary persistent device identifiers for purposes unrelated to the App’s functionality.

8. Camera and Other Device Permissions

Depending on the features implemented in the App, SAMCH Official may request certain Android permissions.

Location Permission

Used for:

Attendance verification
Workplace/classroom presence
Live location monitoring
Location history
Geofencing
Workforce management

Camera Permission

If enabled, camera access may be used for:

Employee profile photographs
Attendance verification
Document capture
Other authorized workplace functions

Notification Permission

Used for:

Attendance reminders
Work-related notifications
Administrative notifications
Attendance status
Organizational announcements

File/Storage Access

If required by an enabled feature, this may be used for:

Uploading authorized documents
Downloading organizational records
Viewing organization-provided files

The App will request only the permissions necessary for the features actually implemented.

9. How We Use Information

Information collected by SAMCH Official may be used for:

Attendance Management

To record, verify and manage employee attendance.

Workplace/Classroom Monitoring

To verify whether employees are present at their assigned workplace, office, classroom or other authorized location.

Live Location Monitoring

To allow authorized institutional administrators to view an employee’s current or recent work-related location where this functionality has been enabled.

Salary and Payroll Processing

Attendance and approved working-hour information may be retained and used for salary generation, payroll processing, overtime calculations, incentives, deductions and related employment administration.

Workforce Management

To support employee deployment, scheduling and operational management.

Workplace Security

To investigate attendance irregularities, unauthorized workplace activity or legitimate workplace-security incidents.

Conduct Administration

Where enabled by the institution, attendance, workplace-presence, location and other work-related records may be considered by authorized management personnel when reviewing compliance with workplace policies and conducting employment-related processes.

10. Employee Conduct and Activity Information

SAMCH Official may allow authorized institutional personnel to review information relating to an employee’s:

Attendance
Workplace presence
Assigned location
Work-related movement
Attendance irregularities
Work-related activity records
Compliance with organizational attendance policies

Such information may be used for legitimate organizational purposes, including attendance administration, operational management, workplace compliance and conduct-related employment processes.

SAMCH Official does not independently make employment, disciplinary or termination decisions.

Any employment-related decision remains the responsibility of Satya Ayurvedic Medical College and Hospital and its authorized personnel, in accordance with applicable law and institutional policies.

11. Data Storage and Retention

Attendance, location, workplace-presence and employment-related information collected through SAMCH Official is stored securely for organizational use.

Because attendance information may be required for salary generation, payroll reconciliation, audits, employment records, dispute resolution and historical reference, records may be retained for an extended period.

Retention Policy

Attendance, location and related employment records may be retained permanently or for as long as required by the institution for legitimate employment, salary, payroll, audit, legal, regulatory or historical record-keeping purposes, subject to applicable law.

Where applicable law requires deletion, restricts retention, or grants an applicable right to deletion, the relevant legal requirements will be followed.

12. Data Sharing

We do not sell or rent employee personal information.

We do not sell:

Employee location
Attendance information
Employee profiles
Workplace activity
Conduct-related information
Employment records

We do not use employee information for targeted advertising.

Employee information is primarily used by Satya Ayurvedic Medical College and Hospital for its authorized employment and workforce-management purposes.

Information may be processed by technical service providers strictly where necessary to operate, maintain, secure or support the App.

13. Authorized Organizational Access

Access to employee information is controlled through organizational roles and permissions.

Depending on their responsibilities, authorized personnel may include:

Employee

May access information made available to them by the institution.

Manager/Supervisor

May access information relating to employees under their responsibility.

HR/Administrative Personnel

May access information required for attendance, payroll and workforce administration.

Authorized Management

May access relevant attendance, location and workplace-management information for legitimate organizational purposes.

Technical Administrator

May access technical information necessary to maintain the system.

Access should be limited according to the organization’s role-based access controls.

14. Third-Party Service Providers

We do not sell or rent personal information to third parties.

However, the App may rely on infrastructure or technology providers to operate the service, such as:

Cloud hosting providers
Database providers
Authentication services
Push-notification services
Security services
Mapping/location infrastructure
Error/crash monitoring services

Such providers may process information only as necessary to provide the relevant technical service and subject to appropriate contractual or technical safeguards.

The Google Play Data Safety declaration will reflect the App’s actual data handling practices, including relevant third-party SDK processing. Google requires developers to accurately disclose collection and sharing practices in the Data Safety section.

15. No Sale or Commercial Exploitation of Employee Data

SAMCH Official does not sell, rent, lease or commercially trade employee personal information.

Employee information is not collected for advertising purposes.

We do not sell employee location information to advertisers, marketing companies or data brokers.

16. Data Security

We use reasonable technical and organizational safeguards to protect information against unauthorized access, alteration, disclosure, misuse or destruction.

Security measures may include:

HTTPS/TLS encryption
Secure authentication
Role-based access control
Secure server infrastructure
Database access controls
Authentication controls
Access logging
Security monitoring
Administrative safeguards

Despite these measures, no electronic system can guarantee absolute security.

17. Employee Responsibilities

Employees using SAMCH Official should:

Use only their assigned account.
Keep login credentials confidential.
Provide accurate information.
Keep the App operational where required by organizational policy.
Grant the Android permissions required for authorized functionality.
Follow the institution’s attendance and workplace policies.
Report incorrect attendance or location information to the institution.

18. Location Permission and User Disclosure

Before requesting sensitive location permissions, the App should provide users with a clear explanation of why location is required.

For background location, the App will disclose that location may be collected when the App is in the background or not actively being used and explain the relevant features that depend on this information.

Google requires prominent disclosure and appropriate consent before collecting sensitive personal information in circumstances where the collection may not be reasonably expected.

19. Account and Data Deletion

Where SAMCH Official provides user account creation, requests concerning account deletion may be submitted to:

Email: support@satyaayurvediccollege.org

Phone: +91 9973216308